Disposal Manual

The indiscriminate deletion of public documents is a crime. For the elimination of documents produced or received by USP to have legal support, it is necessary to evaluate the documents in accordance with the USP Document Temporality Tables and subsequently, follow the procedures determined by CADA Deliberation No. 01/2017 described below:

Article 1 – The USP Document Temporality Tables must be applied to all documents produced from January 1, 1955.

Article 2 – Documents produced until December 31, 1954 are permanently stored.

Sole paragraph – Permanent custody documents must be preserved.

Article 3 – The elimination of copies and duplicates of documents may be carried out before the deadlines determined by the USP Document Temporality Tables, exempting the procedures provided for in article 5 of this Resolution, but respecting the obligation of fragmentation.

Article 4 – The deletion of documents, when determined by the USP Document Temporality Tables, must occur in the Units/Bodies themselves.

Article 5 – The deletion of documents is the initiative of the Units/bodies and must follow the following steps:

– preparation of a list of documents to be deleted, with the corresponding PROTEOS classification code (“subject”);
– forwarding the list referred to in section I to the General Archive for analysis;
– after the evaluation of the General Archive and the knowledge of the designated representative of the USP Document and Access Assessment Committee (CADA), the Unit/body takes charge of the elimination formalities, which includes the preparation of the document elimination notice, to purposes of publication in the Official Gazette of the State of São Paulo; It is
– after the documents have been fragmented by the Units/bodies, the deletion term must be drawn up by the designated representative of CADA.

Article 6 – CADA Deliberation No. 01/2016 is revoked.

CADA Resolution No. 01/2017
D.O.E page
CODAGE Circular Letter 052/2016
CODAGE Circular Letter 028/2007

Step by step to correctly remove documents