Defense (Master’s Thesis and PhD Dissertation)

XI – PROCEDURES FOR SUBMITTING A THESIS/DISSERTATION

XI.1 The conventional and alternative formats for theses and dissertations shall be accepted, as specified below.
XI.1.1 Conventional format
– Cover with author’s name, title of the work, place and date;
– Back cover with name of department, author’s name, title of the work, advisor’s name, place and date;
– Cataloging Card;
– List of Abbreviations;
– Summary;
– Abstract in Portuguese;
– Abstract in English;
– Introduction;
– Materials and Methods;
– Results;
– Discussion (or Results and Discussion in a single section);
– Conclusions;
– References;
– Annexes;
– Appendices, which may include original published works, works accepted for publication or submitted, provided that the student is the first author.

XI.1.2 Alternative format
– Cover with author’s name, title of the work, place and date;
– Back cover with name of department, author’s name, title of the work, advisor’s name, place and date;
– Cataloging card;
– List of Abbreviations;
– Summary;
– Abstract in Portuguese;
– Abstract in English;
– Introduction;
– Materials and Methods;
– Results presented in the form of original works published or accepted for publication provided that the student is the first author, in the same language as the introduction, material and methods, and the conclusion;
– Conclusions;
– References;
– Attachments.

XI.2 In case theses and dissertations are presented in the alternative format, the student is required to produce proper authorization by the co-authors, in which they state to agree with the use of the article, which may not be used in the future in their own dissertation or thesis. The student is also required to meet all copyright-related demands.

XI.3 The candidate may submit copies of the thesis/dissertation to the Graduate Services offices until 3:00 p.m. of the final day of the deadline. Master’s and PhD students falling under the new regulation are to submit 10 (ten) copies, including 6 (six) in hard copy and 4 (four) as a PDF, of which:
a) 6 (six) hard copies must be deposited with the General Graduate Secretariat – ICB III;
b) 4 (four) copies in PDF format to be sent by the student to the Substitute members once the date of the defense has been set and 1 (one) copy to the library;
c) Receipt of delivery of the CD to the library;

d) Approval from the academic advisor (the forms can be found on the main menu on the Graduate Program page, under “Forms”);
e) Request for making the work available in a partial version (if elected) (the forms can be found on the main menu on the Graduate Program page, under “Forms”);
f) Application addressed to the Program Coordinating Committee (CCP) coordinator, reviewed by the academic advisor, including suggestions from the examiners for the composition of the judging committee;
g) Theses/dissertations may be submitted to the Substitute members in hard copy or in PDF format, printed front and back. The PDF may be provided via digital media or in any format allowing for virtual sharing that exists or may exist in the future.
XI.4 In the case of a double-degree in partnership with another institution, the student must adhere to the norms and regulations of the co-advisors in line regulations covering double/multiple degrees outlined in the General Regulation of Graduate Education at USP (Regimento de Pós-Graduação da Universidade de São Paulo) (Art. 133 to 140).

XI.5 Submission of thesis or dissertation
The candidate is to submit copies to the Graduate Services offices by the final date stipulated in the procedural deadline. The submission must be accompanied by a letter from the academic advisor certifying that the student is ready to defend the work.
In addition to the hard copies, the student must also provide a copy of the following documents: undergraduate diploma (front and back), undergraduate academic transcript, birth or marriage certificate and General Registry ID (RG) or National Foreigner Registry (RNE). Driver’s license or functional license shall not be accepted.